Procurement route uncertainty
Bid, piggyback, sole source, cooperative contract, informal quote, board item — the route is where many purchases slow down.
Airport procurement intelligence for lean teams
Find the right buying path before the purchase gets stuck.
TarmacSync helps small and mid-sized airports quickly evaluate cooperative contract options, funding-related requirements, local approval flags, and documentation needs — then packages the result into a board-ready Buy Path Brief.
Cooperative contract discovery
Grant & policy pre-checks
Audit-ready documentation
Built for procurement planning support. TarmacSync does not replace legal, FAA, sponsor, board, or grant authority review.
BUY PATH WORKSPACE
Purchase request
ARFF Vehicle Acquisition
Cooperative contract options
Potential paths found for review
Funding and compliance flags
Buy America, DBE, insurance, local approvals
Buy Path Brief
Shareable summary for internal stakeholders
Decision-ready summarySOURCE-BACKED
Minutesto a structured first-pass procurement route
1 brieffor procurement, finance, legal, leadership, and grant teams
V1 focusairport equipment and operational purchases
Pilot-readylow-friction onboarding for early airport partners
Why it matters
Airport purchases have hidden gates. TarmacSync surfaces them early.
The first question is rarely “which vendor?” It is usually “what is the defensible way to buy this without creating audit, funding, approval, or timeline risk?”
Funding and sponsor overlays
AIP, BIL, state, local match, grant assurances, DBE, Buy America, insurance, and sponsor rules can change the answer.
Documentation gaps
Even when the purchase route is correct, missing source records, approvals, or file notes can create rework later.
Staff capacity pressure
Small airport teams do not have unlimited procurement staff, but they still face enterprise-grade compliance expectations.
Board and leadership questions
Airport directors need a clean way to explain why a route was selected before the item reaches leadership or the board.
Timeline drag
A purchase that should be simple can turn into weeks of searching policies, contract sites, old files, and grant language.
The platform
One workspace for the buying path.
TarmacSync is not trying to replace your ERP, procurement office, legal counsel, or grant authority. It gives airport teams a faster, cleaner starting point before the process branches.
- Built around airport equipment and operational purchasing workflows.
- Captures the sources and assumptions behind the suggested path.
- Designed for low-friction adoption by small and mid-sized airports.
Cooperative Contract Finder
Searches curated cooperative and piggyback sources for relevant contract pathways and key review notes.
Grant Compliance Pre-Flight
Flags common funding and documentation considerations before the purchase moves forward.
Local Policy Lens
Organizes airport-specific thresholds, approval gates, and sponsor rules from your onboarding documents.
Buy Path Brief
Creates a shareable summary with recommended next steps, source links, and file checklist.
Documentation Checklist
Highlights what should be collected for the file before the purchase reaches audit review.
AI-Assisted Review
Uses AI to accelerate research and drafting while keeping human review, source tracking, and disclaimers front and center.
Core output
A cleaner answer than “we need to look into it.”
The Buy Path Brief gives leadership a structured, source-backed starting point: what the purchase is, which buying routes appear viable, what requirements need review, and what documentation belongs in the file.
- Built for internal alignment Give airport leadership, procurement, finance, legal, and grant stakeholders the same starting point.
- Source-backed by design Preserve links, notes, assumptions, and flags so the purchase file is easier to defend.
- Practical, not academic Focused on what airport teams need to move the item forward.
Buy Path Brief
Airport Equipment Purchase
$250K+ threshold review
01
Purchase snapshotCategory, value, urgency, funding, airport profile
INPUTS02
Viable buying routesCooperative, bid, quote, exception, or further review
ROUTES03
Funding and approval flagsAIP/BIL/state/local, board, sponsor, insurance
FLAGS04
File checklistRequired documents, source links, notes, next steps
EXPORT
V1 focus
Built first where the pain is obvious.
TarmacSync starts with airport equipment and operational purchasing because the dollar values are high, approval paths matter, and a faster first-pass review can create immediate value.
ARFF vehicles
High-value, high-scrutiny purchases with funding, specification, and approval complexity.
Snow removal equipment
Time-sensitive replacement planning where source-backed route clarity matters.
Passenger boarding bridges
Specialized equipment with long lead times and multiple stakeholder reviews.
Airfield systems
Operational equipment where compliance, funding, and documentation gaps can delay execution.
Maintenance vehicles
Recurring purchases where cooperative contract research can save staff time.
Selected services
V1 can support planning for certain operational services where policy and source review are needed.
Design partner pilot
Shape the product around your airport.
Early airport partners get guided onboarding, founder-led configuration, and a direct voice in the V1 workflow before the broader launch.
Early design-partner pricing$350–$1,500/mo
Structured to stay easy to approve while the product is still being shaped.
1-month guided pilot
Use a real or sample purchase to test the workflow and output quality before committing long term.
Airport-specific setup
Onboard your purchasing thresholds, approval rules, funding profile, and commonly purchased categories.
Founder-led support
Direct implementation support from someone who has operated inside airport procurement workflows.
No heavy SaaS lift
Simple scope, simple cancellation terms, and practical data-security notes for an early-stage pilot.
Why TarmacSync exists
Built by someone who has lived the airport side of the problem.
TarmacSync was created from a real operational frustration: airport teams are expected to move quickly, stay compliant, preserve audit records, and explain every purchasing decision — often with limited staff and scattered source material.
TS
Operational procurement DNADesigned around the questions airport managers, procurement teams, finance, legal, and grant stakeholders actually ask.
FAQ
Questions airport teams usually ask first.
Clear answers for procurement, airport leadership, finance, legal, grant, and IT stakeholders.
What is TarmacSync?
TarmacSync is a procurement intelligence platform for airports. It helps teams evaluate buying routes, identify potential cooperative contract options, flag funding and approval considerations, and produce a source-backed Buy Path Brief for internal review.
Who is it designed for?
TarmacSync is best suited for small and mid-sized airports, nonhub and small commercial service airports, GA airports with capital programs, county/city-operated airports, and airport managers or procurement teams handling complex purchases with limited staff.
What kinds of purchases does V1 support?
V1 is focused on high-value airport equipment and operational purchases such as ARFF vehicles, snow removal equipment, airport maintenance vehicles, airfield operations equipment, passenger boarding bridges, and selected services where procurement route clarity is valuable.
Does TarmacSync replace our procurement department, attorney, FAA review, or grant authority?
No. TarmacSync is a planning and decision-support tool. It does not provide legal advice, approve purchases, replace procurement authority, or substitute for FAA, sponsor, grant, or board review. It helps your team get to a clearer, better-documented starting point.
What does the Buy Path Brief include?
The brief can include a purchase summary, possible procurement routes, cooperative contract options for review, funding-source considerations, local approval flags, source links, file documentation checklist, and recommended next steps.
What if no cooperative contract is available?
That is still a useful result. TarmacSync can identify that a cooperative route may not be available or may require further review, then help organize the likely next path, documentation needs, and questions for procurement, legal, or grant stakeholders.
How does onboarding work?
During the pilot, TarmacSync collects basic airport profile information, purchasing thresholds, approval requirements, sample policies, commonly purchased categories, and funding context. The goal is to configure a practical first-pass workflow quickly without a heavy implementation project.
How much does it cost?
Early design-partner pilots are expected to be priced in a low-friction range, generally around $350–$1,500 per month depending on scope, airport profile, and support needs. The goal is to keep V1 easy to pilot before moving into broader annual pricing.
Is our data secure?
TarmacSync V1 is designed around practical security for an early-stage pilot: limited data collection, least-necessary access, source tracking, clear disclaimers, and avoiding unnecessary sensitive uploads. Airports should avoid uploading confidential legal, personnel, security-sensitive, or protected information unless a specific arrangement is in place.
How do we request a pilot?
Use the form below or email contact@tarmacsync.com. A good first step is a short call to review one real purchase scenario and see whether TarmacSync can save time for your team.
Limited pilot access
Bring one airport purchase. Leave with a clearer path.
Request early access and we will help test TarmacSync against a real procurement scenario: equipment category, funding source, estimated amount, local approval path, and documentation needs.